Role:  Staff Accountant
Location:  Etowah, Tennessee
Position: Full-Time, In-Person

Position Overview

Payroll Administration Duties

• Collect, review, and audit weekly timecards from all field and office employees, verifying required signatures, completeness, and accuracy before processing.
• Identify and code timecard deviations, including holidays, vacation time, sick leave, personal days, unpaid leave, and other non-standard pay items to ensure proper capture in the payroll system.
• As needed, process weekly payroll for a multi-trade, multi-crew workforce using Sage 300 and ADP, ensuring timely and accurate disbursement.
• Reconcile payroll data between Sage 300 and ADP before each payroll run, resolving discrepancies with the Payroll Specialist before submission.
• Work closely with the Payroll Specialist on all payroll-related matters, including wage adjustments, garnishments, benefit deductions, prevailing wage compliance, and certified payroll reporting where applicable.
• Prepare and submit certified payroll reports for public or prevailing wage projects in accordance with applicable federal and state requirements.
• Manage the intake and processing of new employee files, including I-9 verification, W-4 elections, direct deposit enrollment, and state tax withholding forms.
• Setting up new employees in both Sage 300 and ADP, including entry of direct deposit banking information, pay rates, job cost coding, and applicable deductions.
• Maintain organized physical and electronic employee files, ensuring all documentation is current, properly signed, and retained in accordance with company policy and applicable regulations.
• Process employee terminations in Sage 300 and ADP, including final pay calculations, benefits termination, and required separation notices.
• Administer and track employee benefit deductions, including health insurance, dental, vision, 401(k), and any voluntary deductions, coordinating with HR or benefit providers as needed.
• Respond to employee questions regarding pay, deductions, direct deposit, and related payroll matters in a professional and timely manner.
• Prepare and file quarterly and annual payroll tax returns, including Form 941, state withholding returns, and FUTA/SUTA filings, in coordination with the Controller.
• Coordinate preparation and distribution of annual W-2 forms.
• Maintain audit-ready payroll records and support any internal or external payroll audits.

General Accounting Duties

• Assist the Controller in the preparation of monthly, quarterly, and year-end financial close processes, including journal entry preparation and account reconciliations.
• Reconcile general ledger accounts every month, investigating and resolving variances in a timely manner.
• Maintain job cost ledgers in Sage 300, coding transactions to the appropriate project, cost code, and cost type; work with project managers to ensure accuracy of project-level financial data.
• Assist in the preparation of monthly work-in-progress (WIP) schedules, tracking costs incurred versus estimated costs across active construction projects.
• Process and record journal entries for accruals, prepaid expenses, depreciation, and other adjustments as directed by the Controller.
• Reconcile bank accounts monthly, identifying and resolving any reconciling items.
• Assist with external audit and tax preparation by gathering supporting documentation, schedules, and reconciliations as requested.
• Support the preparation of financial reports and schedules for management, ownership, bonding companies, and lenders as directed.
• Identify opportunities to improve accounting processes and assist in implementing procedural improvements, particularly given the paper-intensive nature of the company's operations.

Accounts Payable Duties

• Receive, sort, and process a high volume of vendor invoices in a paper-based environment, matching invoices to purchase orders and delivery tickets or other supporting documentation.
• Code invoices to the appropriate general ledger account, project number, cost code, and phase in Sage 300, ensuring accuracy in job cost reporting.
• Route invoices for approval by the appropriate project manager or supervisor and track approval status, following up as necessary to maintain timely payment cycles.
• Process approved invoices for payment by check, ACH, or other methods; prepare check runs for Controller review and approval on a scheduled basis.
• Maintain vendor files and records, including certificates of insurance, W-9 forms, and subcontractor agreements, ensuring all documentation is current before payments are issued.
• Reconcile vendor statements to accounts payable records, resolving discrepancies with vendors or internal staff in a professional manner.
• Manage the AP aging report, flagging past-due invoices and escalating issues to the Controller as appropriate.
• Prepare and file annual 1099-NEC and 1099-MISC forms for applicable subcontractors and vendors, coordinating with the Controller and external accountants.
• Assist in maintaining lien waiver files, collecting conditional and unconditional lien waivers from subcontractors and suppliers in connection with payment processing.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent experience will be considered.
• Minimum of three years of experience in a combined or multi-function accounting role; construction industry experience strongly preferred.
• Hands-on experience with Sage 300 (Sage 300 CRE preferred) preferred; experience with ADP payroll processing preferred.
• Demonstrated experience processing or supporting full-cycle payroll in a multi-employee, multi-trade environment.
• Familiarity with certified payroll, prevailing wage requirements, and job cost accounting concepts is a plus.
• Strong attention to detail and the ability to manage high transaction volumes with accuracy, particularly in a paper-heavy document environment.
• Solid understanding of general ledger accounting, account reconciliations, and basic financial reporting.
• Ability to prioritize and manage competing deadlines, including weekly payroll processing alongside ongoing AP and accounting responsibilities.
• Proficiency in Microsoft Excel and general office software.
• Strong communication skills and the ability to work professionally with field supervisors, project managers, vendors, and company leadership.

Working Conditions

• Full-Time Position
• Competitive Salary
• Following 58 days of full-time employment, you may be eligible for benefits including Medical, Dental, Vision
• Following 90 days of full-time employment, employees are eligible for 401(k)
• After 6 months+ of continuous employment, paid vacation is offered
• Paid holidays and personal/sick leave

Prioritizing Safety
Our employees are our greatest resource, and Haren Construction is fully committed to their safety. With our safety program and full-time safety manager, we work hard to provide every employee with safe working conditions.

Haren Construction Company, Inc. is a drug-free workplace, so all potential new hires must submit to a pre-employment drug screen.

Haren Construction is an Equal Opportunity Employer (EEO). As such, Haren Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.

We utilize the E-Verify program to electronically verify the employment eligibility of potential employees.